Commercial invoice
Customer and seller details, item lines, weights, agreed pricing, charges, totals and bank information give the recipient a structured record of the transaction.
Export invoicing
From gold rate to signed invoice in minutes
Commercial invoice, packing list, amount in words, bank block — all from one wizard. Pick the customer, add the lines, lock the rate; AurumIQ computes every figure the way customs and auditors expect, signs the documents and prints them.
- Works offline
- HMAC-signed QR
- A4 invoice + packing list
One wizard, four steps
Everything a counter needs to ship a parcel, in the order it happens.
- 1
Customer & terms
Choose the consignee from your KYC-checked customer list; passport, importer code and address flow onto the documents. Set incoterm, currency, payment mode and the bank account to print.
- 2
Rate & lines
Fetch the live USD/oz rate or type the agreed fix. Add product lines with pieces, gross and net weight, karat and making charge; the per-gram price and line total update as you type.
- 3
Charges & totals
Rebate, freight, insurance and VAT are applied in a fixed, auditable order. The total is written out in words and reconciled to the packing list to the gram before you can issue.
- 4
Issue, sign, print
Issuing assigns the invoice number, signs the QR payload, allocates piece serials and prints the invoice, packing list and labels. Void later with a reason; the QR then verifies as CANCELLED.
What the wizard takes care of
Live gold-rate pricing
USD per troy ounce to per-gram, purity factor for 24K/22K/21K/18K, making charge per gram, net weight — with the rounding order fixed so the same inputs always give the same total.
Commercial invoice
A4 layout with seller and consignee blocks, HS codes, one line per product, gross/net weights, rate applied, charges, VAT treatment and the signed QR in the corner.
Packing list
Per-package contents, serial ranges, gross weight and dimensions. Totals reconcile automatically to the invoice; a mismatch blocks issue instead of surprising customs.
Amount in words
The total is spelled out in the invoice currency (USD or AED) exactly as banks and customs expect — no manual typing, no transposed digits.
Bank block
Keep several settlement accounts on file; pick one per invoice and the beneficiary, IBAN, SWIFT and branch print in the bank block, matched to the invoice currency.
Rebate, freight, insurance, VAT
Percentage rebate from the buyer's loyalty tier, freight and insurance amounts, and the applicable VAT rate or zero-rated export statement, each shown on its own line.
Serialised pieces & labels
Lines draw serials from completed work orders (FIFO) and print 50×22 mm labels with a signed QR, so every bangle can be checked back to its invoice line.
Signed for verification
Invoice number, date, consignee, pieces, weight and amount are signed with your organisation's secret. A scan on the public portal answers VALID, CANCELLED or TAMPERED.
Void, reprint, audit
Void an issued invoice with a reason, reprint any document, and see every action in a hash-chained ledger that makes edits to history visible.
- < 3 min
- from customer pick to printed set
- 0
- figures typed by hand
- 5
- verdicts a scan can return
- 100%
- of documents usable offline
Questions from the counter
Can I invoice in AED and USD?
Yes. Each invoice has a currency; the rate, totals, amount in words and the bank block follow it. The exchange rate used is printed for VAT records.
What if the gold price moves after I issue?
The rate is locked into the invoice and signed into its QR payload. The document verifies against the rate it was issued at, whatever the market does afterwards.
Do I need internet to issue an invoice?
No. Issuing, signing and printing run entirely on the workstation. The invoice summary syncs to the verification portal when you are back online; until then a scan shows “verified offline”.
Can I edit an invoice after issuing?
Issued invoices are immutable. Void it with a reason and issue a corrected one; the old QR then verifies as CANCELLED so the wrong copy cannot be reused.
Which printers and paper sizes are supported?
Invoice and packing list print to any A4 printer or PDF. Piece labels use 50×22 mm rolls on common thermal label printers.
A CLOSER LOOK AT THE WORKFLOW
One invoice. The complete picture.
The issued invoice brings the customer, agreed pricing, product quantities and settlement details together. Its signed reference connects the printed document to the public verification portal.
- Record pieces, gross and net weight, purity and making charges against product lines.
- Keep the invoice currency, applied rate, charges and settlement bank details with the document.
- Preview stock availability before issue and allocate available serialised pieces to the invoice.
ISSUED COMMERCIAL INVOICE
THE DOCUMENT SET
Built for the counter and the recipient.
Packing list
Use the accompanying packing list to review the shipment’s contents alongside the invoice. Keep the issued documents together when handing over the consignment.
Serialised piece labels
For serialised products, available pieces are allocated to the invoice. Individual labels provide a reference for looking up each piece through its own verification flow.
Review before you issue.
- Check the selected customer, currency, bank account and transaction terms.
- Review line quantities, weights, purity, making charges and the agreed gold rate.
- Check stock availability, then review the final charges and total before committing the invoice.
Keep a clear correction trail.
If an issued invoice needs correction, void it with a reason and issue a replacement. The void action is recorded in the audit trail and queued for sync. Once the portal receives the update, the old invoice returns a CANCELLED result.
Understand verification resultsThe desktop app can issue, sign and print offline. Fetching a fresh market rate and syncing with the hosted verification portal need connectivity. Confirm the rate you intend to use before issue.
Prepare your first workstation.
01
Set up the organisation
Activate the workstation and review your company identity, invoice numbering, currencies and bank accounts.
02
Prepare customers and stock
Add or import customer and product records. For serialised items, create the stock you intend to allocate.
03
Walk through a sample
Review a sample invoice and your print setup with the team. Check the recipient’s verification journey before starting daily operations.
CONTINUE EXPLORING
Explore QR verificationSee what happens after the scan.
Issue your first signed invoice today
Install on the workstation, activate the licence, import your customers and products, and ship.